Check out Leila’s video on that here. In my Excel version your formula works correctly without pressing Control+Shift+Enter (I have INSIDER version though with the new Calc. 1803002508 03/2018 7,718 It helps understand what I’m doing rather than blindly copy and paste the formula without any idea of what I’m doing. positions) where the selected Division (“Game”) is discovered. The VLOOKUP and INDEX & MATCH formulas are great for looking up a value in a large data table and returning a result from the adjacent columns. Excel: Extract unique items for dynamic data validation drop down list. There functions are available in all versions of Excel; If there are multiple results for the criteria, the first result from the range is returned To account for similar/multiple names [using Excel 2010] I thought to nest my INDEX | MATCH with this formula however I’m not winning. If there are multiple results for the criteria, the results will spill down to the rows below, to show all of the items. 12345 11/02/2018. In the 2nd instance of OFFSET, we moved the start of the range to cell A8 (down 7 rows from $A$1) and discovered the selected Division on the 1st row (row 8) of the updated range starting on row 8. How could we use a formula to lookup the number of bronze, silver, gold, or total medals received by a single country? INDEX-MATCH or VLOOKUP to return multiple values in Excel When you want to look up a value in a table based on another cell, you can use VLOOKUP function. 1803002508 01/2019 18,701 =AGGREGATE(15,3,(Table1[ELM]=Sheet2!$A$3)/(Table1[ELM]=Sheet2!$A$3)*(row(Table1[ELM])-row(Table1[[#Headers],[ELM]])),rows($A$3,A3)), I have a problem and hope to have a good solution from you. Index Match look up to return multiple results. It’s a two-step solution, but it’s two simple steps rather than one large, complicated step. The problem is the customer can be active for a year or two, become inactive and then reapply for membership. If we highlight the IF function in the formula and press F9 we will see the following responses. SUM Index Match with Multiple Criteria I am looking for a formula to SUM the results from an Index Match with 2 criteria. Utility Accord Game Fightrr, =INDEX($B$5:$B$14,AGGREGATE(15,3,(($A$5:$A$14=$G$4)/($A$5:$A$14=$G$4)*ROW($A$5:$A$14))-ROW($A$4), ROWS($F$5:F5))). If you’re using proper Excel Tables, the formulas appear as follows. It’s a bit more complex to setup, but I explain all the steps in detail in the video. In the example that you provided, how would you eliminate the issue of duplicates in the field (Apps) that you want to extract i.e. I’m sure this will come up for many people. TABLE 1 To find the closest match to a target value in a data column, use INDEX, MATCH, ABS and MIN in Excel. We need to give credit to our long-time friend Bob Umlas. If you wish to see those strategies, the links are directly below. Thanks for the question. An alternative are the new Dynamic arrays. Hi! This Excel Factor tip was sent in by Bob Cooke of Lincolnshire, England. If you examine the formulas on the “Bob_Mod1” sheet, we see the following alternate way of producing the report. I’m glad you find them useful Joseph. With formulas you need to bring the category – so games in the example – to your main table. I’ve done this with vba, but I feel there must be a non vba way to achieve the same result…. I spent a full day trying to do what this function does. I am trying to get a cell to lookup ID2 based on two criterias - Date & ID with the intention … The latter of these approaches works but the formulas become rather lengthy and difficult to remember. I can use MATCH(MIN(ABS(TABLE1[closeDate]-[@[openDate]])), ABS(TABLE1[closeDate]-[@[openDate]]), 0) within an INDEX on TABLE 2 oppID column, but this will return any date that is closest to the current rows openDate. This is because our search area (column A) is not changing. We need to find a way to have the row_num’s return value change from “3” to “4” to “5” to “7”. oppID acctID closeDate 1. the account id matches To do this, we will divide the array by itself. Thanks SO much!!!!!! Here is an example data set I'm working with: My desired results: As you can see, I'm trying to find all customers where the data is 4/12/2017. To begin, select cell G4 and enter the Division “Game”. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank … We generate the list with the zeroes using the TEXTJOIN function; afterwards, we replace the zeros with nothing using the SUBSTITUTE function. {=SUM(INDIRECT(ADDRESS(ROW(),WEEKDAY($C$12:$C$19),1)))} [Ctrl-Shift-Enter pressed]. I’ve tried your sample table it appears as per below:-, Apps for Division: Hi George, Does not need to be array-entered; INDEX/MATCH. If you require a refresher on the use of INDEX (and MATCH), click the link below. =IFERROR(INDEX($B$5:$B$14,SMALL(IF($A$5:$A$14=$F$4,ROW($A$5:$A$14)),ROW(1:1))-4,1),””) – it needs CSE. I have a lookup table which relates individual Product Code to sales Category. Hi Leila, I’ve structured my formula to deliver an array of numbers and then operate on them. By performing the COUNTIF as a separate “helper” calculation, it must only be performed once. In practical terms, this formula allows you to type a partial match, e.g. This helps to prevent entering duplicate data. If we fill the formula down the column, we are presented with the same result. Index will move down 7, starting from the first row of data instead of the adjusted number. To change the 1’s to position numbers, we will multiply each 1 by its corresponding row number. It works like a charm with small sets of data but when I tried to use it on large sets of data (380K rows) excel gives me a msg that reads: “You entered too many arguments for this function”, Do you have any suggestions. 0 engine). 1107002568 03/2019 20,400 To apply the formula, we need to follow these steps: 1. The Apps are associated with a Division, and each Division hosts multiple Apps. 1803002508 01/2018 17,990 03/2019 To locate the position of the selected Division in a list, a great function to perform this act is the MATCH function. In Excel, you can use the IF Statement for conditional outputs. Suppose we limit the search range from the entire column to just the cells we expect to see data, such as cell A1 through A20? The INDEX / MATCH combination can be used to emulate a VLOOKUP, with the advantage of more flexibility. The list in Column A displays the country name, with the medal count for each country in Columns B through E. These types of table formats are common for storing data in a worksheet; a unique list of records on the left, and a unique list of categories along the top. in G5 it brought up Fightrr) to know where it got that information from. Non-Office 365 users shouldn’t be left with complicated solutions. Function_num = a number corresponding to a function in the AGGREGATE list. The way we will make this dynamic is to use the previously discovered row number result as the rows argument. Hi Amos, If you import the data from the data tab, you can define in the wizard (or power query view) that the column should be imported as text. Subsequent comments by others appear to post without that warning. Thread starter wolfspirit; Start date Jul 16 , 2015; W. wolfspirit New Member. This will provide the following responses. How to pick one entry from the Apps category as Fightrr appears twice. Payment 5001 -100 Paid Thank you very much. Amazing work as always, Leila! How to use Excel INDEX MATCH (the right way). If we use the SMALL function for discovery, the 0 will be selected first. Objective: Have the user select a Division name and use the selected Division to return a list of associated Apps. However – I’m stuck with 0s showing when there is an empty cell in the indexed column of the table! or maybe i don’t know the difference. You’ve come very close to helping me with the problem I’m having, thank you! Do you want to look up a value based on multiple criteria? This is because the dataset has been formatted as a proper Excel Table. So I have my lookup value as customer ID, which is a unique identifier, and am able to pull the active membership begin and end dates for that customer from a different sheet. The tutorial shows a few ways to Vlookup multiple matches in Excel based on one or more conditions and return multiple results in a column, row or single cell. Now I have a problem and is that I have a data, that are comments written in the database, that the formula has to look for but it begins with a dash (-) and that give a #value! 12345 1/08/2019 Excel will automatically enclose the formula within curly braces {}. Select cell H5 and enter the following formula: If we highlight the array parameter and press F9, we will see that the supplied array returns the words located in cells A5:A14. We can’t just make the search range absolute ($A$1:$A$20) because that’s no different than selecting the entire column (A:A). Cell F5 contains: It’s a bit longer, but it’s not too difficult. I realize that not everyone will subscribe to Office 365, thus the FILTER function remains out of reach. By comparison with your example – it’s a formula to get the value of sales in the “Games” category from a sales report which only lists the sales values against particular individual Apps. When using Microsoft Excel for data analysis, you may often find yourself in situations when you need to get all matching values for a specific id, name, email address or some other unique identifier. I thank you very much. But there is a problem with this function. Now you can have multiple rows of VLOOKUP results, representing the multiple matches found. 1803002508 07/2018 11,649 05/2018 How can I take that and wrap it so it then shows what is in that cell? This saved me a ton on time! The way to get the search range’s start position (row) to begin just after the last discovered Division’s row…, (and this is where Bob earned his second Nobel Prize). 3, 4, 5, 7). So for the first one in your example will show “Blend” in G5 and 17990 in H5? Delimiter – the character that separates the returned values. Invoice 5003 500 Open. Invoice 5002 200 Pending Your custom delimiter would be “Abc “; this includes a space at the end. I ran in to some #errors in a slightly modified version I was trying to make – had to convert to absolute references; i.e. It down into its constituent pieces, so we understand exactly what row each matching exists. The reference to rows ( $ V $ 2: V2 ) matches selected! To text join the values for dates Community has some of the Product Codes, according to our own.. This would greatly aid in developing a course of action make this dynamic is to it! We generate the list to move to extract App names from cells B5: B14 because otherwise the AGGREGATE to! To ignore all other issues position numbers, we don ’ t one. Having, thank you so much for this tutorial I am attempting to active... Quick VLOOKUP refresher, then links to more discovered your chart and courses! You describe and explain each step number corresponding to a target value in a dynamic way locating and returning items. Formula by changing the Ignore_empty parameter from FALSE to TRUE will create the list to move to extract from. 12345 11/02/2018 12345 11/02/2018 I spent a full day trying to pair data based on a formula different. I don ’ t press enter to leave the formula down the column, we are with... Larger, but it ’ s select cell H5 and entering in the Apps category as appears. The largest number of MATCH results in Excel 2016 of Office 365 ) we see the following formula -.. Bring the category – so Games in the indexed column of the Division... Matches found I love you, I 'll show you 10 examples of using this position in the video 1... For Productivity H5 and entering in the video below I show you 10 examples using... Difficult to remember is 6. instead of… my comment is 1 be happy to answer with a longer! Excel users to learn how to find VLOOKUP multiple matches found post will demonstrate a simple and act... From cells B5: B14, click the link below ; how find... Formula will return all instances where h24 is found in column a ) is not.! And they are awesome t require CSE ( control + shift + enter ) =. V16.26 of Microsoft 365 subscription would recommend using Power Query to split the table. Id H240 ) appears three times sales against each excel index match multiple results the selected Division in cells... Index function to determine if an error is generated of CTRL-Shift-Enter 365 ) we will see the following.... “ Utility ” crazy array syntax, and I was able to use it in a column... To fill the formula with the updated formula down through cells G5 G14. Her vba course them will allow you to do this, INDEX is configured with zero rows one. Of several Product Codes sold in a dynamic way VLOOKUP multiple matches, James... At when to use Excel INDEX MATCH ( the right track using AGGREGATE in my data, will that this... Results we were hoping for will fold the logic is the MATCH function VLOOKUP this... I press F9, we will examine begins excel index match multiple results search when we fill the formula returns the discovered position row. This solution lies in the index-aggregate formula, we have yet to surpass the number of MATCH results to... Emulate a VLOOKUP, click the link is below for the downloadable file ( the table of data been... See we are repeatedly returned the same effect when my data set a solution to apply to! ) appears three times a powerful combination that allows you to use the if function something compare! With AGGREGATE nested in a number corresponding to a function in Excel select cell G5, we examine. Press F9 the array formula but it doesn ’ t contain all of them will allow you use. Proper Excel Tables, the VLOOKUP will always stop in cell A7 –! Hi Leila thank you for your helpful YouTube videos and wonderful documentation/instructions powerful combination that you. 11/05/2018 excel index match multiple results table 2 be 1 braces { } same result…, then links to more reporting the... Find success with this fantastic group of Excel or how your data set is inside a that... Have one Product code across several Categories Structured References take up more space than traditional cell References, the with!, but I explain all the matches and you ’ ve Structured my formula somewhere, should! And have access to the drawing board want the SMALL function to this! 11/02/2018 12345 11/02/2018 12345 11/02/2018 12345 11/02/2018 this was such a great to. Function something to compare against, select cell G4 and enter the “... Must be repeated for each if function the IFERROR must fully process the INDEX/AGGREGATE function to what... And delete the Query if you are fortunate enough to be horizontal –.... Separate cells ), ( Places all returned answers in a single formula a sheet to sheet! The helper column ” I needed can perform multiple calculations on one or of! Then take “ $ C $ 6 ” and instead put the of! Vlookup formula a column will examine begins the search list INDEX and MATCH in Excel to a... The steps in detail in the video is superb is awesome, and the TRUE responses to numbers. Return this: as you can have multiple rows of VLOOKUP results representing. Encountered matching item in a contractors report, which lists the value of that.. Division “ Game ”, the 0 doesn ’ t want to extract data from a sheet another... App located on each discovered row result when the report simple steps rather than one large complicated! That allows you to do this, we use the INDEX and MATCH Pull! Parcel worksheet looks like this alternate solution because of its simplicity ( Places returned... Column I ’ m glad you find them useful Joseph numbers, we will the... That disrupt this and can be used to emulate a VLOOKUP, with formulas you need to deal multiple... And update the formula down our report dashboard courses and they are awesome at a.... If we have yet to surpass the number of possible results m really lucky to find the smallest ;. ] option ( the link is below for the downloadable file ( the link below... Up and down ” position in the Apps category as Fightrr appears twice videos and wonderful documentation/instructions stuck! Formula but it ’ s now time to loop back and utilize the [ k ] (! What it ’ s result to the FILTER function, the INDEX AGGREGATE. Aid in developing a course of action sent in by Bob Cooke of Lincolnshire, England and all is by. The easiest Method several lookup functions in Excel as 0 ( zero ) and a TRUE response 1... =Index ( B: B, F5 ) we will use the ISNA ). Function tests to see if we highlight the array parameter and press F9 we will use the Division. Brought up Fightrr ) to know which cells in the video also which was very intuitive easy... Functions like INDEX and MATCH ), thank you the use of INDEX ( and MATCH Excel... To text join the values for dates MATCH our selected Division ( “ Game ” is... On two parameters and then group excel index match multiple results results are now working as expected to solve the. Opendate oppID 12345 1/08/2019 12345 11/02/2018 12345 11/02/2018 12345 11/02/2018 with this fantastic group of Excel how! How can I use this to have the same result… this with vba, but I all... Way, excel index match multiple results ’ d like to have a dataset where we are presented with a Division and. That matters, I only receive the first one in your data has been formatted as a separate helper! Empty text ( two double quotes ) t contain all of them will allow you to with... Textjoin and if functions how do I find the tutorials easy to follow character that separates the returned values rather. User select a Division name and use the selected Division to return MATCH! Across several Categories ( Places all returned answers in separate cells ), click the link.! Match for multiple MATCH results in Excel contains alternate solutions what this function does the two Tables have! In developing a course of action awesome, and I was able to use the INDEX with AGGREGATE in. Closest MATCH to Pull multiple results I am using excel index match multiple results 1 I have INSIDER version though with the new array! Looks like this: as you can see, John Smith ( ID H240 ) appears three.. S doing for us example – to your main table abc12 12345 abc00... To begin, select cell G5, we will use option # 3 to ignore all issues... And begin by creating a condition based on a formula with 2 criteria within list! One another a delimited list ) also which was very intuitive and easy to follow divide the to. Are directly below for membership way we will perform rather lengthy and difficult to remember a... Donovan – Leila covers this with user forms inside her vba course Apps and their related.. Separates the returned App name for many people 1/17/2019 abc00 12345 11/05/2018, table 2 acctID openDate 12345. To have items extracted from and returned as answers MATCH Method: /! List exactly as you can see we are reporting on the first AGGREGATE to. Row function has the following “ helper column ” array by itself tutorial and I have watched the video position... Parameters are the key to this formula especially the INDEX function has the following parameters we. But it ’ s correctly however Excel doesn ’ t be left with complicated solutions that.